RFP & Bid Information

KENT COUNTY WATER AUTHORITY

REQUEST FOR PROPOSAL

TO PROVIDE

DESIGN, PRINTING AND MAILING SERVICES FOR WATER BILLS AND NOTICES

Invitation

 

Sealed Proposals for Professional Services related to Design, Printing and Mailing Services for Water Bills and Notices for the Kent County Water Authority will be received by the Kent County Water Authority at their offices located at 1072 Main Street, West Warwick, Rhode Island 02893 until 10:00 a.m. prevailing time, on November3, 2020 and at that time and place will be publicly opened and read aloud via Zoom.

The Kent County Water Authority is requesting proposals from qualified design and printing vendors to convert raw data from Muni-Link, our customer utility and billing system necessary for the design, printing and mailing services for Kent County Water Authority’s monthly bills, delinquent and shut off notices. The standard mailing at a minimum will consist of One #10Outbound Envelope, One Courtesy Reply Envelope, One 8.5” x 11” Invoice micro-perforated at bottom for tear off remittance.

In addition, Kent County Water Authority may at times include informational inserts, such as a water quality report, flyers or other communications with customers. A complete detailed description can be found in the Requests for Proposal documents.

The design work and mailing service under this proposal must be established and ready for bill processing no later than January 1, 2021.

Detailed Request for Proposal submittal requirements and selection criteria can be obtained at the offices of the Kent County Water Authority on or after October 13, 2020.

A pre-proposal conference shall be held at the offices of the Kent County Water Authority via Zoom at 10:00 a.m., prevailing time, on October 20, 2020. A Zoom link will be provided under the Public Notices section on our company website prior to the pre-proposal conference. It is recommended that all prospective bidders attend the pre-bid conference, but it is not a mandatory requirement to submit a bid.

Proposers will be furnished one set of Request for Proposal Documents.  Additional sets may be purchased for a fee of $20.00.  Proposers requesting Request for Proposal Documents by mail shall forward a non-refundable check (payable to the "Kent County Water Authority") in the amount of $20.00 per set to cover the costs of handling and mailing. Mailing will be First Class U.S. Postal Rate only.  The Kent County Water Authority shall incur no cost associated with this type of service.

Each proposal shall be submitted in accordance with the Instructions to Proposers.

No proposer may withdraw their proposal or any parts for a period of 90 days, excluding Saturdays, Sundays and legal holidays after the actual date of the opening of the Request for Proposals.

The Kent County Water Authority reserves the right to waive any informality in or to reject any and all proposals, or parts thereof, if deemed to be in their best interest.

The offices of the Kent County Water Authority are handicapped accessible.  Individuals requesting interpreter services for the hearing impaired must contact the offices of the Kent County Water Authority 72 hours before the meeting at 821-9300 (Telecommunications device for the hearing impaired available.


RFP DOCUMENT - DESIGN, PRINTING AND MAILING SERVICES FOR WATER BILLS 

 _____________________________________________________________________________________________________________________________

KENT COUNTY WATER AUTHORITY

REQUEST FOR PROPOSAL RELATING TO AUDITING SERVICES

GENERAL AND SPECIFIC AUDITS

Invitation

Sealed Request for Proposals for Auditing Services in regard to General and Specific Audits of the Kent County Water Authority will be received by the Kent County Water Authority at their offices located at 1072 Main Street, West Warwick, Rhode Island 02893until 10:00 a.m. prevailing time, on November 10, 2020 and at that time and place will be publicly opened and read aloud via Zoom.

The work consists of providing directly to the Kent County Water Authority, by certified public accounting firms, fiscal year audit for the company's funds and water protection fund reconciliation audit.

Detailed Request for Proposal submittal requirements and selection criteria can be obtained at the offices of the Kent County Water Authority on or after October 20, 2020.

A pre-proposal conference shall be held at the offices of the Kent County Water Authority on October 27, 2020 at 10:00 a.m. A Zoom link will be provided under the Public Notices section on our website prior to the pre-proposal conference. It is recommended that all prospective bidders attend the pre-bid conference, but it is not a mandatory requirement to submit a bid.

Request for Proposals documents may be picked up in person at the office of the Kent County Water Authority.  Proposers will be furnished one set of Request for Proposal Documents.  Additional sets may be purchased for a fee of$20.00.  Proposers requesting Request for Proposal Documents by mail shall forward a non-refundable check (payable to the “Kent County Water Authority”) in the amount of $20.00 per set to cover the costs of handling and mailing.  Mailing will be First Class U.S. Postal Rate only.

Each Proposal shall be submitted in accordance with the Instructions to Proposers.

No Proposer may withdraw their proposal or any parts for a period of 90 days, excluding Saturdays, Sundays and legal holidays after the actual date of the opening of the Request for Proposals.

The Kent County Water Authority reserves the right to waive any informality in or to reject any or all Proposals, or parts thereof, if deemed to be in their best interest.

The offices of the Kent County Water Authority are handicapped accessible. Individuals requesting interpreter services for the hearing impaired must contact the offices of the Kent County Water Authority 72 hours before the meeting at 821-9300(Telecommunications device for the hearing impaired available).


RFP DOCUMENT - PROPOSAL RELATING TO AUDITING SERVICES GENERAL AND SPECIFIC AUDITS 




  Contact Information

Hours: Mon-Fri, 8am to 4pm
  Phone: (401) 821-9300
  Fax: (401) 823-4810
  Email Customer Service

1072 Main Street
PO Box 192
West Warwick, RI 02893-0192
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